If you find you or your employees spending too much time doing mail everyday and you’re seeing the costs pile up more and more every month, it might be time to look for franking machine supplies. Franking machines are great when it comes to saving time and money when handling a lot of mail, but you need to know which one is right for your business before you go forward.
Knowing the difference between the many types of franking machines is needed if you want to avoid a disaster. It might seem confusing at first, but there are just a few things that you have to take note of when you choose a franking machine model for your business. Below, we’ve listed the most important guidelines to follow.
1. How big is your business?
If you don’t know how big your business is, you’re going not going to find the right model of franking machine easily. You have to know the volume of the mail that currently needs to be taken to the post office every day. Knowing how big a business is will also give you an idea how much the budget could be for a franking machine and possibly a dedicated post room.
2. What do you need from the franking machine?
There are a lot of functionalities that a franking machine offers. Knowing the priorities of the employees and the company is important. Is the volume of the mail currently the highest priority out of everything? Maybe the business wants to be seen as professional as possible with added branding through the mail. Will there be a need for an envelope sealing feature?
A variety of security measures can also be included in a franking machine that can limit the features that one employee has access to. For higher level employees, there could be a control panel that gives access to smudge-proof franking, envelope sealing and modification of logo and message templates.
3. What will the overall budget be for the franking machine?
Once you’ve answered questions 1 and 2, it’ll be easy for you to know how much budget the company is willing to allot for a franking machine and franking machine supplies. If it’s going to handle a high volume, there’s going to be a need for a bigger budget. If there’s going to be a need for special features such as multiple user accounts with different permissions, add more.
Most franking machine suppliers will divide the postage volume into four different categories:
Low mail volume of up to 30 items to mail per day
Mid mail volume of up to 100 items to mail per day
High mail volume with between 100 to 500 items to mail per day
Corporate high mail volume with between 500 to over 1000 items to mail per day
You will also need approval from the responsible branches of the government. It’s important to inquire about the volume and the legalities of everything such as taxes and suppliers before proceeding even with a good budget. Looking for franking machine supplies? NSL Mailing is among the trusted franking machine suppliers in the UK today. Contact us today and will be more than glad to offer our impartial advice.